img

How to forward your school or club emails to Worker Bee,
Honeycomb’s AI email assistant

How to forward your school or club emails to Worker Bee,
Honeycomb’s AI email assistant

How to forward your school or club emails to Honeycomb’s AI email assistant

Do this once to get your emails flowing regularly into Honeycomb. It might take 3-5 minutes.

(We’re working on a gmail plug-in which will make this easy-peasy!)

Step 1: Get your unique Worker Bee AI assistant email from the Honeycomb app.

Tap on the cog in the home screen / directory tab, and follow the prompt to copy the email:

It’ll look like: magic+group-name-etc@newsletter.honeycomb-labs.com

Step 2: Find your school or club’s newsletter or group email address.

Pull up your school or club’s most recent emails or newsletters: ones intended for your classroom, school, district, team or club –– don’t grab an email intended only for you. Tap on the down arrow by “to me” to get the email’s information. Look for the group email address (e.g. donotreply@parentsquare.com, parents@myschool.org).

Pro tip: it may be in From: or the To: field, as shown in the blue highlights below:

  • Found it? Proceed to step 3.

🚧 Does your school not use an email group? I.e. do they email you 1:1 directly, or only send emails where you are bcc:ed? Then you’ll need to forward the newsletter each time it arrives to your Honeycomb AI assistant email. We’re working on a gmail plug-in to make this much easier! You can skip the rest of these instructions and stop here. 🛑

Step 3: Enable forwarding via your email service provider.

In Gmail, go to Settings (then “all settings”), and tap on “Forwarding”:

Then tap on “Add a forwarding address” and specify the Honeycomb AI assistant email you copied from the app:

In case you’re wondering: leave “Disable forwarding” set to on.

Step 4: Honeycomb automatically approves your forwarding submission.

This is automated but might take 1-2 minutes.

Step 5: Create a Gmail filter and forward to your Honeycomb AI assistant email.

In Gmail, go to "Filters and Blocked Addresses" in all settings (not back to Forwarding):

Create a filter by tapping “Create a new filter.”

Add the email address that you found in step 2 to the same corresponding field (to: or from:) in the filter you are creating. If your school sends email from or to multiple email addresses, you can add all of them separated by an OR:

You can tap “Search” to confirm you have the addresses correct (check to see your most recent newsletter shows up), but then you’ll want to come back (tap the filter icon) and tap Create Filter to get to the next step.

Once you’ve tapped Create Filter, on the next screen, choose “Forward it to:” and select your Honeycomb AI assistant email from the drop down.

Finally, tap “Create filter” (again) and you’re all set!

Here’s a helpful video walk through by a mom that covers the above, but in a different sequence: